How much does a virtual phone assistant cost?
The price of a virtual phone assistant follows three things: how many calls you take, what the assistant actually handles for you, and which of your systems it has to reach. Answer a few questions in the calculator below and you will see the price range for your business right away.
Open the calculatorWhat would a virtual assistant cost for your business?
Answer eight questions about your company's calls, channels and systems. The result updates with every choice, and next to the range you always see what is driving it. At the end, if you want the exact quote for your setup, you send it over in a single click.
1. Call volume
990 minutes per month
Your configuration belongs in the custom project zone.
What you selected needs build and testing shaped around your business, so it will not fit a ready-made subscription. Here is why, in short.
See what a custom project involvesIndicative implementation
Indicative subscription
€200 - €350 per month
Standard setup is included
- Dedicated phone number
- Natural voice in your language
- Dashboard with calls and transcripts
- Handoff to a person on your team when needed
- GDPR and AI Act compliance
What shapes your range
- Your estimated minutes per month
Everything you picked still fits inside the standard zone ceiling: your range does not go above €650 a month.
Worth knowing
- We take the catalogue from your official sources, and importing and structuring it is a one-time cost at the start. We put right anything that is wrong, and any periodic refresh is agreed in the quote.
- The connection to your system is confirmed after a technical check.
What your configuration involves
- Document, proposal and quote flows need dedicated build and testing. A flow like this usually takes a few weeks to implement.
- A large archive is indexed and validated separately, so it is a project in its own right. After that, the assistant answers only from your materials, never from guesswork.
- Email replies need a connection to your inbox and reply flows built around your processes, so they are scoped as a custom project.
- An in-house system can only be estimated after a technical review. It is usually the largest part of the implementation.
- Every language is configured and tested separately.
- Sensitive data calls for dedicated infrastructure: as a rule a separate database that is yours alone, with secured access and full GDPR compliance, for complete isolation. On medical projects we also provide an audit log, where that is warranted.
- At your volume you need more parallel calls and headroom for busy hours, so we size the system separately, on your real numbers.
These are indicative ranges. The exact price comes in your quote, once we understand your volumes and your systems.
Prices in EUR, invoiced in RON at the National Bank of Romania rate.
What makes a virtual assistant cost more or less?
Three things move the price: the minutes you use each month, the number of channels the assistant covers, and how complex your systems are. An assistant that answers questions and takes messages costs far less than one writing into your booking software or reading documents.
What does the standard setup include?
On standard configurations, setup is part of the subscription. You get the dedicated phone number, a natural voice, the conversation scripts written together with you, the dashboard with calls and transcripts, plus GDPR and AI Act documentation. The one exception is loading a full catalogue of services or products, which carries a one-off start-up cost shown separately by the calculator. Beyond that, all that is left is the monthly subscription, priced on included minutes.
If you would rather see what it actually solves first, read what AI for customers means in a small business and come back to the budget after.
When does it become a custom project?
A configuration leaves the standard zone when the assistant works with documents and quotes, replies to email or connects to an in-house system, when it handles sensitive data, when it speaks three or more languages, or when it goes past roughly 3,000 minutes a month. For projects like these we start with a technical review, and the build is billed as implementation.
How it works, which channels it answers on and what it connects to are all on the virtual phone assistant service page .
Why do we not show a fixed price?
Because a fixed number on a website would only be honest for one single customer. Two businesses with identical call volumes can cost different amounts, if one only needs information and the other writes into a booking system. We would rather show you the range and the reasons behind it.
Common questions about pricing
The answers people ask for most often, before requesting a quote.
For a standard configuration, the monthly subscription usually sits between €100 and €650, depending on included minutes and channels. Configurations that need in-house system integration or handle sensitive data move into the custom project zone, with a separate implementation component.
Not on standard configurations: setup is part of the subscription, together with the dedicated number, the conversation scripts, the dashboard and the compliance documentation. There is one exception: loading a full catalogue of services or products carries a one-off start-up cost, which the calculator shows separately. A project implementation cost appears only in the custom range, where there is a technical review and a dedicated build.
Extra minutes are charged separately, at a per-minute rate set in your quote. Nothing stops and no calls are lost. If you go over month after month, we suggest a package with more included minutes, which works out cheaper than paying per minute.
A standard configuration is ready within a few weeks of us having the information about your services and hours. Projects with in-house integrations take longer, because they include the technical review and testing on your own data.
Yes, and that is what we recommend. Start with one location and the questions you get most, then add channels, languages or locations as you see what gets handled automatically. The configuration changes without starting over.
Because the exact price depends on real volumes and on your systems, and those surface in a short conversation. The calculator gives you the honest range up front, so you know whether it is worth continuing. The firm figure comes with the quote.
Standard configurations have no minimum contract: you can cancel at any time, and your subscription runs to the end of the month you have already paid for. Custom projects carry a minimum term set in the quote, usually between three and twelve months, because they include an implementation investment. Annual payment comes with a 10% discount.
The ranges are shown in euro. Invoices are issued in Romanian lei, at the National Bank of Romania rate on the invoicing date.
Data stays inside the European Union, on the infrastructure we use for all customers. On configurations involving sensitive data, the database is separate and dedicated to your business, with secured access, for complete isolation. On medical projects we also provide an audit log, where that is warranted.
Want the exact figure for your business?
Send us the configuration from the calculator and get a written quote, with the exact price and what it covers.